Prince Edward
Island Association of Planners By-laws
1. Prince Edward Island
Association of Planners.
2. The objectives of the
Association are:
- (a) to advance and
contribute to the study and practice of Planning in Prince
Edward Island;
- (b) to encourage a high
standard of professional competence and conduct in the
practice of Planning;>
- (c) to promote the
association and professional interest of those engaged in
the practice of Planning; and,
- (d) to act as the Branch of
the Atlantic Planners Institute in Prince Edward Island.
3. "Association"
means the Prince Edward Island Association of Planners.
"Association Member"
means a Member of the Prince Edward Island Association of
Planners.
"Council" means the
Council of Management of the Atlantic Planners Institute.
"Councillor" means a
member of the Council of the Atlantic Planners Institute
elected to represent the Association.
"Institute" means
the Atlantic Planners Institute.
"Planning" means the
planning of the scientific aesthetic and orderly disposition
of land, with a view of securing physical, economic and social
efficiency, health, and well-being in urban and rural
communities.
4.The operations of the
Association are to be carried out in the Province of Prince
Edward Island.
5.French and English are
recognized as the official languages of the Association.
6. All persons who hold any
class of membership in the Atlantic Planners Institute and who
are residents in the Province of Prince Edward Island, are
Members of the Prince Edward Island Association of Planners.
7.Any person who is not a
Member of the Atlantic Planners Institute may become an
associate, and may participate in the activities of the
Association, but may not vote on any issue or hold a position
on the Executive Committee.
8. An Association Member may,
except as provided for in subsection 10.(2), and in accordance
with these bylaws:
- (a) attend and take part in
discussion at general meetings;
- (b) vote on any matter;
- (c) be elected to the
Executive Committee of the Association;
- (d) be appointed to any
committeei and
- (e) receive all
publications of the Association.
9. (1) The Members of the
Association may levy upon themselves such amounts as may be
agreed on by a majority vote at a general meeting.
(2) The Executive Committee
may, by resolution, establish an annual fee for Associates.
10. (1) The Executive
Committee shall consist of the Association President, the
Secretary/Treasurer, and the Association Councillor.
(2) Provisional, student or
honorary Members of the Institute are not eligible to be
elected as President or Councillor of the Association.
(3) The term of office of all
members of the Executive Committee shall be from the close of
the Annual General Meeting at which their election is
determined until their successors have been duly elected to
office.
11. (1) The election of the
Executive Committee shall be by ballot circulated to all
Association Members at least 2 weeks before the Annual General
Meeting.
(2) Ballots shall show the
names of the nominees and the positions for which they have
been nominated.
(3) Nominations must be made
in writing and signed by two Association Members in good
standing.
(4) Ballots shall be counted
at the Annual General Meeting and in the event of a tie, a new
ballot shall be held at that meeting for the position
concerned.
(5) Where a vacancy occurs in
any of the positions on the Executive Committee, an
appointment by the other members of the Executive Committee
shall be made to fill that position
12. The Executive Committee
shall manage the affairs of the Association in accordance with
the Bylaws and shall meet at the call of the President.
13. The President shall:
- (a)perform the duties and
discharge the responsibilities set forth in the Bylaws,
- (b) preside at general
meetings of the Association and meetings of the Executive
Committee, and
- (c) be ex-officio to a
member of all committees.
14. The Secretary/Treasurer
shall:
- (a) perform the duties and
discharge the responsibilities set forth in the Bylaws;
and,
- (b) present the business
for meetings Committee and general meetings of the
Association; and,
- (c) be responsible for
keeping all documents, and correspondence of the
Association; and,
- (d) maintain a register of
membership and a roster of Associates; and,
- (e) collect fees, bank
Association authorized payments, and keep proper financial
records; and
- (f) prepare statements on
the financial affairs of the Association for presentation
to the Annual General Meeting; and,
- (g) generally perform such
other duties as may from time to time be prescribed by the
President.
15. The Councillor shall
represent the Association on the Council of the Atlantic
Planners Institute.
16. For all transactions
conducted in the name of the Association, any two members of
the Executive Committee may be signing officers.
17. (1) Annual General
Meetings of the Association shall be held each calendar year.
(2) General Meetings of the
Association shall be called by the President at his/her
discretion, at the request of the Executive Committee, or of
at least five members of the Association.
(3) Auditors shall be
appointed at the Annual General Meeting.
(4) A quorum at a general
meeting shall consist of at least 6 Association Members.
18. Where any provision of
these bylaws conflicts with any provision of the bylaws of the
Atlantic Planners Institute, the bylaws of the Institute shall
prevail.
19.The bylaws may be amended
by a majority vote through a mail ballot circulated to the
Association Members or by a majority vote at an Annual General
Meeting at which at least 10 Association members are present.
20. Ad hoc committees shall be
appointed by the Executive Committee.
21.These bylaws and subsequent
amendments shall come into effect upon ratification by the
Council of the Atlantic Planners Institute.
This page was last updated November 22, 1996
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