2.5.1 The Institute affirms that practical experience is as important as education in preparing for professional life. Therefore, Membership Committees should carefully scrutinize the Log Book.
2.5.2 By-law No.1 (1986), as amended and the Log Book define Responsible Professional Planning Experience and provide the complete procedural details.
2.5.3 It is recommended that at least one Log Book experience validation form be completed each year. This could be accomplished by enclosing a validation form with the annual invoice for fees for each Provisional member.
2.5.4 The meaning of planning experience for qualification of membership is taken to include teaching experience in planning in a post-secondary institution.
2.5.5 It should be noted that only one supervising Member is required and this person must be a full Member of CIP or a Fellow (not a Provisional member).
2.5.6 Summer jobs or experience prior to graduation at the Bachelor's level should only be accepted in exceptional circumstances.
2.8.1 The purpose of these guidelines is to establish a framework for the portfolio route to full membership that will ensure a national standard and consistency of application in Canada;
2.8.2 A candidate may complete either the written examination or submit a portfolio as part of fulfilling the requirements for full membership. The requirements for education and experience would still be applicable. Both routes, the written examination and the portfolio, are equivalent in rigour and the administration of these routes will be such to ensure equivalency. The procedure for administering the portfolio including the setting and collection of a fee shall be carried out by the respective Affiliate;
2.8.3 The purpose of the portfolio, comparable to the written examination, is to assess that candidates have the planning knowledge and skills required by the Institute. It provides a base forevaluating knowledge of content (subject matter) and process (application of subject matter) of planning;
2.8.4 In order to submit a portfolio, a candidate should have a substantial amount ofprofessional experience in planning to ensure that the candidate has developed a body of work for submission as a portfolio;
2.8.5 A portfolio shall consist of personal publications (ie.. relevant professional output). Authorship of any publication may be sole or shared. In the case of jointly authored publications, the candidate shall identify in the covering document those portions for which the candidate was solely responsible as well as those portions where responsibility was shared. In the latter case, the candidate shall clearly identify the extent of the candidate's participation and responsibility relative to the other contributors;
2.8.6 The candidate shall submit a covering document with the portfolio which shall clearly explain how the candidate considers that the items contained within the portfolio address the three areas covered by the written examination:
* Awareness and understanding of interrelationships impinging on planning problems;
* Formulation of plans and policies;
* Implementation of plans and policies.
2.8.7 The covering document must show both practical and theoretical knowledge, and ability to conceptualize and think critically using the submitted works in the portfolio to demonstrate this. The covering document must also provide some evaluation from the candidate's perspective of the work experience contained in the portfolio submission;
2.8.8 If a candidate's work experience does not provide the candidate with an adequate portfolio of work to address the areas notedabove, then the candidate should sit the written examination;
2.8.9 The portfolio shall be read by a minimum of two examiners of the Institute. Two examiners must record a 'pass' in order for the candidate to have successfully completed this requirement for membership. For an examiner to award the outcome of 'pass' the candidate's covering document and portfolio must satisfy the three areas covered by the written examination. If the portfolio is judged to be a 'fail' the candidate shall be given reasons and guidance for subsequent resubmission;
2.8.10 In cases where material from unacknowledged sources is presented as being the candidate's own material the entire portfolio shall be disqualified;
2.8.11 If the examiners determine that one of the areas covered by the examination questions is not adequately fulfilled through the portfolio, the provisional member may write the relevant question of the written examination;
2.8.12 A candidate may resubmit a portfolio at any time;
2.8.13. An Affiliate may determine that a candidate's portfolio may be supplemented by an oral interview. Because the portfolio is equivalent to the written examination, this interview is not a substitute for a well-prepared portfolio with a cogent, well-structured covering document. In addition, this interview is not a substitute for the oral interview testing ethics and professionalism required under Section 4.1 of Schedule A, By-law No. 1, as amended;
2.8.14 The appeal provisions contained in Section 6, Schedule A, By-law No. 1, as amended, are applicable to the portfolio.
2.10.1 Applications, on a form prescribed for that purpose, shall be made to the Affiliate, or to CIP for international applications.
2.10.2 The application shall be accompanied by such application fee as may be prescribed from time to time.
2.11.1 Applicant requests application forms.
2.11.2 Applicant submits completed forms together with application fee.
2.11.3 Affiliate verifies that all relevant forms are properly completed (e.g. that any validation of experience forms are signed or counter-signed by a full Member of CIP) and issues letter of acknowledgment and receipt for fee (or requests additional information).
2.11.4 For applicants from outside Canada, the CIP Office will assume responsibility for processing the applications.
2.11.5 Applications must be made to the Affiliate of residence, or to CIP for non-residents.
2.11.6 re: application for Student member: Affiliate Membership Committee verifies that applicant is enrolled in a Canadian planning degree program recognized by CIP
2.11.7 re: application for Provisional membership: Affiliate Membership Committee verifies the applicant's academic training, that if the applicant has no recognized planning degree he or she is engaged in a job in the planning field. The Affiliate Membership Committee shall meet thecandidate to clarify the process, establish collegial contacts, and discuss the meaning of professionalism.
2.11.8 re: application for full Membership: Affiliate Membership Committee verifies that applicant has acquired the necessary experience and education; and that the applicant is a Provisional member and has successfully completed the written examination and the oral interview.
2.11.9 Affiliate Membership Committee determines if further information or clarification is required concerning an application and notifies the applicant.
2.11.10 If the applicant is to write the examination: the Affiliate Membership Committee notifies the applicant of this and of the required examination fee, and arranges a time, place and "supervisor" for the examination after payment of the fee has been received.
2.11.11 After the examination is written, the Affiliate Membership Committee forwards it (with the applicant's name removed) to the appropriate Examiners.
2.11.12 The Examiners return the examination with their comments/evaluation to the Affiliate Membership Committee which then arranges for each Examiner to be paid for the evaluation, and records the results on file (pass/fail, reasons).
2.11.13 Affiliate Membership Committee notifies the applicant of the required interview fee and arranges a time and place for the interview after receipt of fee.
2.11.14 The Affiliate Membership Committee administers the oral interview with the applicant and records the results on file (pass/fail, reasons).
2.11.15 On the basis of the written examination, if any, and the oral interview, the Affiliate Membership Committee recommends to the Affiliate Council for or against granting membership to the applicant, with reasons or if delegated that responsibility, the Affiliate Membership Committee grants or refuses membership itself.
2.11.16 The CIP By-law requires a two step process, i.e.. election to Provisional, then full Member, normally with validated experience in between. Where the affiliate wishes to make an exception and "back date" experience pursuant to Section 2.4 of SCHEDULE "A", as a minimum, two separate Council motions are required to comply with the CIP By-law, i.e. one motion for Provisional and one motion for full Member.
2.11.17 The Affiliate's decision on the Affiliate Membership Committee's recommendation is conveyed in writing to the applicant with a copy of the notification sent to the CIP office, including the effective date of the membership and for full Members the exact spelling of the name to appear on the certificate of membership.
2.11.18 The CIP Office prepares and forwards a membership certificate to a new Member after receiving notification of the Affiliate's decision to grant membership to the applicant. It is customary for the CIP President to issue a letter, and to enclose by-laws and other information.
2.11.19 Affiliate invoices the new member for annual fees.
2.11.20 For all categories of membership, upon being informed by the Affiliate, CIP Office adds the member to the membership list or records the change in membership status.
2.12.1 It is the Institute's intent that Membership standards and requirements be consistent across Canada, subject only to provincial legislation.
2.12.2 A university degree, practical experience, and an examination or portfolio are required as a minimum standard for admission.
2.12.3 In considering the application of a person for Provisional Membership, there are two policies to be considered.
* That an applicant with a recognized degree in planning is not required to have a job in planning, as the degree takes precedence; and
* That all other applicants must have a university degree and a job in planning at the time of application.
2.13.5 Applications for membership shall be judged on their merits. Personality, popularity, politics, religion, ethnicity and similar considerations have no place in the membership review process.
2.14.1 A person who is a Provisional Member shall be required to apply for Member status following completion of the membership requirements and within the applicable time limits or will be stricken from the membership roll but may reapply.
2.14.2 A Provisional member:
* With a recognized degree shall apply for Member status within 5 years of obtaining Provisional status; or
* With a related or unrelated degree shall apply for Member status within 7 years of obtaining Provisional status.
2.14.3 A student may apply to be a Student member while enrolled in a recognized degree program in planning and ceases to hold Student membership one year after cessation of full-time enrollment in the planning program. Student members should upgrade to Provisional as soon as they find a job.
2.14.4 It will be the responsibility of each Affiliate to inform Student and Provisional members when the time limit respecting their class of membership is nearing completion and that action is required if they wish to retain their membership. The CIP Office performs this function for non-resident members.
2.14.5 An applicant having obtained permission to write the Institute's written examination or oral interview should do so within a period of one year. Failure to do so may result in the requirement to seek permission again and the payment of another fee.
2.15.1 Application fees for all categories of membership will be set by the Affiliate, and by CIP Council in the case of non-resident applications.
2.15.2 The Examination and Interview Fee will be set by the Affiliate, and by Council for non-residents. Council will set the fee to be paid to National Examiners, and the Affiliates for Affiliate Examiners.
2.15.3 Membership fees are collected by the Affiliate organizations. The national portion of the fees are set by Council and each Affiliate is responsible for setting the affiliate portion. The Affiliate is to transfer the national portion of the fees to the CIP Office in accordance with the terms of the Affiliate Agreement. The collection of fees from non-resident members is the responsibility of CIP Office.
2.15.4 In accordance with the provisions contained in each Affiliate Agreement and the By-laws, the Affiliates assume responsibility for the collection of both CIP and Affiliate arrears andreinstatements, making the appropriate transfer to CIP. For CIP, the arrears fee is 10% of the CIP fee. The Affiliate sets its own arrears fee. The CIP Office assumes this responsibility for non-resident members.
2.15.5 At the designated time a formal reminder notice will be sent to members still in arrears.
2.15.6 Where a person holding membership in the Institute is in arrears of payment of fees for the then current year as of the date set by the Affiliate/National holding jurisdiction, such person shall cease to be a member providing a second written notice has been sent. Such person may be readmitted to membership upon payment of a reinstatement fee. For CIP this is an amount equal to the annual dues in effect for the year in which such person seeks reinstatement. The person also pays the normal CIP fee for the current year, resulting in a "double fee" for reinstatement. The Affiliates set their own reinstatement fees.
2.19.1 With the adoption of By-law amendment No.4, a non-membership category of participation of CIP affairs has been created
2.19.2 This is open to anyone interested in planning, unless they are working as a planner, are former members, or in the opinion of the Membership Committee should or could seek professional membership.
2.19.3 The affiliate collects both the affiliate and national fee, as determined by the affiliate agreement.
2.19.4 Public Associates are not Members, but receive most of the information that members receive and are welcome to participate in Institute affairs on a non-voting basis. It is important in correspondence and publications never to refer to these persons as "members" or "associate members," always as "Public Associates."
2.20.1 Honorary Members are the same sorts of people who become Public Associates, but that the Institute wishes to recognize for their special contribution.
2.20.2 Any member, affiliate, or Membership Committee may initiate the nomination process to National Council. Honorary Members do not pay an application fee or annual fee.
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