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POLICY
MANUAL FOR THE GUIDANCE OF THE COUNCIL OF THE ATLANTIC
PLANNERS INSTITUTE
REVISED 1995
SECTION 13 (MEMBERSHIP)
OF "POLICY
MANUAL FOR THE GUIDANCE OF THE COUNCIL
OF THE ATLANTIC PLANNERS INSTITUTE"
(as approved by API
Council on November 8, 1995)
13.1 Application for
membership
a) Application for
membership in the Canadian Institute of Planners/Atlantic
Planners Institute must be made on the appropriate forms
supplied by API
b) Applications not
containing the appropriate application fees will not be
accepted.
c) All applications for
membership will be acknowledged by mail, indicating the
possible time frame for a decision.
13.2 Application Fees
for Public Associate: no
charge
for student membership: no
charge
for provisional membership:i)
for student members in good standing - no charge
ii) all others - $50.00
for full Membership: $50.00
13.3 Handling of
Applications and Reinstatements
a) Applications for student
membership and Public Associate shall be handled by the
Registrar.
b) Applications for
provisional and full Membership shall be handled by the
Membership Committee appointed by Council. The chair of the
Membership Committee shall notify applicants of the
decisions of the Committee and shall notify the Registrar,
the National Office and the secretary of the appropriate
Branch of the election of candidates to both provisional and
full Membership.
c) Reinstatements of full
Members shall be handled by the Registrar.
13.4 Criteria for
Deciding on Applications
a) The Membership Committee
shall deal with applications for membership in accordance
with the By-Laws of the Canadian Institute of Planners and
in accordance with the Membership Manual as set out
by the Council of the Canadian Institute of Planners as
amended from time to time.
b) The Membership Committee
may use section 2.4 of Schedule A of the National By-laws in
exceptional cases only and in invoking this section shall
nevertheless require that at least one year of responsible
planning experience be obtained while being a provisional
member.
c) Before a candidate for
full Membership may write the exam or submit a portfolio,
the Membership Committee must first determine that the
candidate meets the experience requirements.
d) Before a candidate for
full Membership may be interviewed,
i) in the case where an
exam/ portfolio is required, the candidate must have first
passed the exam/portfolio before the candidate is
interviewed;
ii) where no
exam/portfolio is required, the Membership Committee must
first determine that the candidate meets the experience
requirements.
13.5 Planning Experience
a) The Membership Committee
may accept only planning experience which was completed no
more than six years prior to the time the Experience
Validation Form is submitted to the Committee for
evaluation.
b) Provisional members who
upgrade their education while being a provisional member may
have their planning experience requirements reduced as
follows:
i) those holding non
recognized degrees who obtain a recognized degree - from
six or four years to two years, provided that at least one
year of planning work was obtained after the recognized
degree was granted;
ii) for those holding
non-related degrees who obtain a related degree - from six
to four years provided at least two years are obtained
after the related degree was granted.
13.6 Appointment of
Examiners
a) The Council shall appoint
at least three examiners who will mark exams and review
portfolios.
b) Examiners shall be paid
$30 for each exam that they mark and for each portfolio they
review.
13.7 Examinations
a) No candidate may write
the Examination for Membership until the exam fee as set out
by Council has been paid.
b) The examination fee is
$60.
c) Where one examiner passes
the candidate, and the second examiner fails the candidate,
the examination shall be forwarded to a National Examiner
for a third marking.
13.8 Portfolios
a) A portfolio will not be
evaluated until the fee set for reviewing the portfolio is
paid.
b) The portfolio fee is $60
c) Where one examiner fails
the candidate and another passes the candidate, the
portfolio will be sent to a National Examiner for a third
evaluation.
13.9 Oral Interviews
Oral Interviews will be
conducted by the membership representative of the Branch in
which the candidate resides and two other Members in good
standing selected by the Branch representative. The Branch
representative shall forward the results of the interview to
the Chair of the Membership Committee.
13.10 Failed Candidates
Candidates who are denied
full Membership because they have failed the exam, portfolio
or interview may re-apply for full Membership as often as
they wish provided that:
a) they pay all applicable
fees; and
b) i) in the case of a
failed exam, at least six months elapse from the time the
candidate is notified of the failure
ii) in the case of a failed
portfolio, the candidate has new material to submit
13.11 Appeals
a) Candidates for membership
may appeal decisions made by the Membership Committee to the
API Council by filing an appeal with the Secretary within
three months of being notified of the decision of the
Membership Committee.
b) Decisions of API Council
may be appealed to the National Council by writing the
Executive Director of the Canadian Institute of Planners.
Decisions of National Council are final.
13.12 Cessation and
Reinstatement of Memberships
a) All members who fail to
pay their annual dues by March 31, of each year cease to
hold membership. They are automatically reinstated if within
the calendar year, they pay the annual dues along with a
late payment fee.
b) Provisional members who
have been notified of the impending time limit and fail to
apply for full Membership within the time limits specified
in the National By-law shall cease to hold membership at the
end of the calendar year in which the time limit expires.
c) A failed candidate who
indicates that they wish to re-apply for full Membership may
hold provisional membership up to one more year. A candidate
who does not re-apply within that year or fails a second
time to gain Membership shall cease to hold provisional
membership, but may re-apply.
d) A full Member who has let
their Membership lapse more than one year may be re-instated
upon payment of twice the annual dues.
e) A provisional member who
has let their membership lapse more than one year may be
re-instated only by re-applying for provisional membership.
The candidate may be re-elected to provisional membership
only if the candidate is working as a planner. In
determining the time limit in which the candidate must apply
for full Membership, the total time spent as a provisional
member shall count.
13.13 Retention of Files
a) Files of deceased members
shall be sent to the National Office.
b) Files of Members and
provisional members who have let their membership lapse for
more than three years shall be forwarded to the National
Office.
c) Files of members who have
moved to another Affiliate or left Canada shall be forwarded
to the appropriate Affiliate or the National Office as the
case may be.
13.14 Membership
Advertising
To enhance public awareness
of API and the aims and objectives of the Institute, Council
may place an advertisement in the provincial newspaper of
each province once every two years detailing the names of
all full members in a province and information about the
Institute. Special reference may be made to new full members
of the Institute in the advertisements.
API may promote the
Institute and announce the election of a new API president
and announce the naming of a fellow from the Atlantic
provinces by placing an advertisement in the provincial
newspaper of the province where the president or fellow
resides.
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